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The Covenant of Mayors for Climate and Energy - Europe

What is the Covenant of Mayors for Climate and Energy?

In 2008, the European Commission launches the first - and to date the most ambitious - initiative targeting local and subnational authorities to lead climate and energy action. As part of the Covenant of Mayors, cities and towns take action towards sustainable energy - including alleviation of energy poverty, climate change mitigation and adaptation to secure a better future for their citizens. Read more on the origins and the development of the initiative here .

The Covenant of Mayors is a voluntary-based initiative (free of charge) focused on the proactive role of local authorities in reducing greenhouse gas emissions and make territories resilient to the impacts of climate change. Signatory local authorities develop and implement a Sustainable Energy and Climate Action Plan with tangible targets and goals. The Covenant of Mayors’ vision is threefold:  

  • 1. Accelerating the decarbonisation of our territories, thus contributing to keeping average global warming below 2°C.
  • 2. Strengthening our capacities to adapt to climate change impacts, thus making our territories more resilient.
  • 3. Increasing energy efficiency and the use of renewable energy sources on our territories, thus ensuring access to secure, sustainable and affordable energy services for all.

What are the benefits of tackling climate change through the Covenant of Mayors initiative?

The European Commission supports local and subnational authorities that have committed to the Covenant of Mayors through the Covenant of Mayors Office, which is in charge of coordinating and implementing the whole initiative. The roles of this office are to:

  • build capacities in climate mitigation and adaptation,
  • provide tailored administrative and technical assistance thanks to dedicated helpdesks,
  • inform signatories on EU funding and learning opportunities through events and webinars, promote achievements and good practices at international level,
  • and offer the Covenant community international cooperation with experts and peers.

    Covenant signatories benefit from the highest level of technical support by the Joint Research Centre (JRC) of the European Commission, which provides an evaluation of their action plans with tailored recommendations for improvements. The JRC offers a helpdesk dedicated to technical inquiries and elaborates technical guidance documents for Covenant signatories. The information collected by the JRC through signatories’ action plans is also useful to inform European policy.

    Moreover, the European Commission has committed to mobilize financial resources through programmes as well as political support at European level, and has created extra financial opportunities for Covenant signatories.

    Covenant signatories enjoys visibility at international level with a dedicated profile on both the European Covenant of Mayors website and the Global Covenant of Mayors website. Signatories benefit from international networking opportunities and capacity-building events.

    Covenant signatories have at their disposal a reporting platform which is free of charge (MyCovenant) and accessible at any time. Through the platform, it is easy to keep track of the progress made by comparing emission inventories through time and follow the results and efforts made. The platform also serves as a learning tool with a wide range of resources including technical e-learning modules (available in 5 languages), a library with the latest available resources and discussion forums offering opportunities for interactions with other members of the Covenant Community.

What are the Covenant of Mayors commitments?

he Covenant of Mayors commitments are linked to the European Union’s Climate and Energy policy framework - namely the European Union’s climate and energy package and the European Union’s Strategy on Adaptation to Climate Change. The Covenant of Mayors commitments are:

  • reducing emissions of CO2 and other greenhouse gases, of at least 40% by 2030
  • increasing resilience to the impacts of climate change
  • and alleviating energy poverty.

How are Covenant commitments translated in actions?

The Covenant of Mayors commitments are translated into actions through the Sustainable Energy and Climate Action Plans and associated monitoring reports prepared by signatories. Signatories should first assess their local context by producing a Baseline Emission Inventory (BEI) and a Risk and Vulnerability Assessment (RVA). Second, they develop their action plan, based on the results of the BEI and RVA, identifying coherent mitigation and adaptation actions. Third, they produce monitoring reports. More specifically, signatories commit to developing and submitting the following documents, using the MyCovenant platform:

  • A strategy with a long-term vision including climate adaptation and mitigation targets and goals (within 2 years after their official adhesion to the Covenant of Mayors).
  • A BEI quantifying the energy consumed and therefore the emissions emitted on the signatory's territory (within 2 years).
  • A RVA identifying and assessing the climate hazards and vulnerable sectors (within 2 years).
  • Actions undertaken on mitigation and adaptation (at least 3 key mitigation actions within 2 years, and at least 3 key adaptation actions within 4 years).
  • Monitoring reports on the implementation of actions (every 2 years after submitting the action plan) and on emissions (every 4 years after submitting the action plan).

What are the minimum reporting requirements?

The minimum reporting requirements refer to the mandatory data from the action plan and monitoring reports that signatories need to provide through MyCovenant platform.
Please consult the Covenant reporting guidelines to get more details.

Note: For the Covenant of Mayors signatories with 2020 targets and for Mayors Adapt signatories (meaning for local authorities who joined before October 2015), the reporting requirements remain the same, with the commitment to submit monitoring reports every two years. However, these signatories are strongly encouraged to renew their Covenant commitments to align with the 2030 targets, as it will not be automatically done. Learn how in the section:

My local authority is already a signatory, how do I renew the Covenant commitments?


Be part of the Covenant of Mayors Community!

Who can be a Signatory of the Covenant of Mayors Europe?

Any European local authority can become a signatory to the Covenant of Mayors - Europe, regardless of its number of inhabitants, as long as it is represented by an elected local council or an equivalent decision-making body with elected members. Learn how in the section:
How to join as an individual signatory?

Local authorities sharing territorial boundaries can also join the Covenant of Mayors as a group of signatories for the preparation of a joint action plan. Learn how in the section:
How to join as a group of signatories?

When can a local authority join the Covenant initiative?

Local authorities can join the initiative at any time, there is no deadline!
There is no need to have an action plan already developed before joining the initiative.

Covenant of Mayors Ceremonies offer all mayors an opportunity for a symbolic signature of the Covenant commitments and for networking with the Covenant community.

Is there any fee associated with the Covenant of Mayors initiative?

No. The Covenant of Mayors is a bottom-up and voluntary-based initiative and there is no fee associated with your participation.

How to join as an individual signatory?

There are only three steps for joining the initiative:

1. Your municipal council (or equivalent decision-making body) adopts the Covenant commitment document

2. You fill in the Covenant adhesion form (available in national languages) and have it signed by the mayor

3. You register your local authority in MyCovenant.
After verification of your registration and uploaded documents, the Covenant of Mayors - Europe Office confirms your participation. You will receive credentials for logging into MyCovenant after the approval of your application.
Please note that your local authority will not be immediately visible on the Covenant website as the list of signatories is periodically updated.

My local authority is already a signatory, how do I renew the Covenant commitments?

If you are already a signatory to the Covenant of Mayors and joined before October 2015, or if you were a signatory to Mayors Adapt, and you wish to stay part of the Covenant of Mayors movement, then you should renew your commitments to align with the 2030 targets by following these steps:

  • Adopt the following Covenant of Mayors Commitment document within the municipal council (or equivalent decision-making body).
  • Fill in the adhesion form.
  • Access your signatory profile in MyCovenant (there is no need to register again nor create a new profile in MyCovenant!), update your data, upload the 2030 adhesion form, and if possible, share a copy of the municipal council decision by clicking on ‘renew’. If you do not receive a confirmation email, please contact our Helpdesk at info@eumayors.eu.

    If you would like to renew your Covenant commitment and change the type of adhesion from individual to a group of signatories, please contact our Helpdesk at info@eumayors.eu.

I am a signatory of the Mayors Adapt initiative, what do I need to do?

The Mayors Adapt initiative no longer exists. Former Mayors Adapt signatories automatically joined the Covenant of Mayors when the two initiatives merged back in 2015. The reporting requirements remain the ones defined in the commitment document adopted when joining the initiative. More specifically, it means committing to the development of a local adaptation strategy and/or mainstreaming adaptation into relevant sectors within two years and producing monitoring reports every two years. You are highly encouraged to consider aligning with the Covenant of Mayors 2030 targets.

Learn how in the section:
My local authority is already a signatory, how do I renew the Covenant commitments?

How to join as a group of signatories?

We designed the Joint Sustainable Energy and Climate Action Plan approach specifically for the case of small-sized municipalities within the same territorial area, i.e. ensuring territorial continuity, with indicatively less than 10,000 inhabitants each.

There are two options to develop a joint action plan:

  • Option 1 - ‘individual CO2 reduction commitment’: each signatory in the group individually commits to reducing CO2 emissions by at least 40% by 2030. Each signatory is required to report the action plan in the individual profile of MyCovenant platform. Each member of the group have to upload the action plan onto their individual profile and each municipal council has to approve the document.
  • Option 2 - ‘shared CO2 reduction commitment’: the group of signatories collectively commits to reducing CO2 emissions by at least 40% by 2030. The group is required to provide only one action plan for the whole group in MyCovenant platform. The action plan document to upload is a common one and includes all the members of the group, thus, each municipal council has to approve it.
In both cases, the ‘group of signatories’ is strongly encouraged to appoint a body/authority responsible for coordinating the work throughout the action plan development and implementation process. It could be one of the municipalities of the group or the province / region acting as an official Covenant Coordinator (see the list of Covenant Coordinators here).

How to fill in my groups profile?

  • ach local authority discusses and adopts the Covenant commitment document.
  • For Option 1, each local authority fills in the adhesion form (available only in English).
  • For Option 2, only one adhesion form for the whole group needs to be completed (available only in English)
  • Register the group selecting either ‘committing separately’ (Option 1) or ‘committing together’ (Option 2), choose the name of your group, identify the main contact for the group (e.g. one of the local authorities) and upload the adhesion forms for Option 1, or one adhesion form for Option 2, and if possible a copy of the decision of the municipal councils.
  • Once each member has registered, add them to your group.
  The Covenant of Mayors - Europe Office reserves the right to decline any application that would not comply with the eligibility criteria.

How do I renew the commitments for group signatories?

If your group of signatories wishes to renew their Covenant commitments without changing the members of the groups nor the type of commitment (i.e. Option 1 or Option 2), please follow the steps detailed in My local authority is already a signatory, how do I renew the Covenant commitments?

If your group of signatories wish to renew their Covenant commitments and some of the members of the groups have changed, please contact our Helpdesk at info@eumayors.eu.


Supporting the Covenant of Mayors' Initiative

What is the Covenant of Mayors - Europe Office?

Funded by the European Commission, the Covenant of Mayors - Europe Office (CoMO) is responsible for the overall coordination and implementation of the initiative. The CoMO assists the Covenant community from the registration process to the development and reporting of the action plan. The CoMO is managed by a consortium of European networks and associations who represent local and regional authorities, composed of Energy Cities, CEMR, Climate Alliance, EUROCITIES, FEDARENE and ICLEI Europe. The CoMO closely works with the European Commission’s Joint Research Centre for the implementation of the initiative.

What is the role of the Covenant of Mayors Office?

The Covenant of Mayors Office operates as the primary interface for the Covenant of Mayors community. It aims to:

  • Assist local authorities in joining the initiative through the adhesion and registration process.
  • Build capacities of signatories through guidance documents, webinars and workshops.
  • Answer administrative and technical inquiries.
  • Support communication and promotional activities.
  • Connect Covenant Coordinators and Covenant Supporters with signatories.
  • Liaise with the Joint Research Centre for the evaluation of the action plans.
  • Facilitate networking activities within the Covenant of Mayors community.

How to reach the Covenant Helpdesk?

Our helpdesk supports signatories in all the steps of the Covenant of Mayors process, from registration and renewal of commitments to inputting data in MyCovenant for action plans and monitoring. You can reach the helpdesk via email (info@eumayors.eu) and telephone (+32 2 646 84 24).

Please note that the helpdesk does not provide pre-evaluation of your action plan. The European Commission’s Joint Research Centre sends an official feedback report to signatories in due time.

A national helpdesk for Italian-speaking signatories can be reached via email (info@eumayors.eu) and telephone (+39 075 852 04 29).

The Coordinators’ helpdesk is reserved for Covenant Coordinators and is reachable via email (coordinators@eumayors.eu).

The Supporters’ helpdesk is reserved for Covenant Supporters and is reachable via email (supporters@eumayors.eu).

For more specific questions around the methodological requirements or questions related to the JRC’s feedback reports, the European Commission’s Joint Research Centre has established two technical helpdesks:

Where to find technical and financial support to develop the action plan?

If a signatory lacks technical and financial resources to prepare its action plan, we recommend them to reach out to the Covenant Coordinators or Supporters in their region/country.

For technical guidance on the action plan, please consult the guidebook for Covenant signatories developed by the European Commission’s Joint Research Centre:

Part 1 - The SECAP process, step-by-step towards low carbon and climate resilient cities by 2030
Part 2 - Baseline Emission Inventory (BEI) and Risk and Vulnerability Assessment (RVA)
Part 3 - Policies, key actions, good practices for mitigation and adaptation to climate change and Financing SECAP(s)

Numerous sources of financing are available at local, regional, and European levels, including local authorities' own resources, local partners' resources, public-private partnerships, municipal, regional and national subsidies. To find out more about European funding opportunities, please visit the Funding opportunities page of our website.

What is a Covenant Coordinator?

Covenant Coordinators are public authorities that are in a position to provide strategic guidance, technical and financial support to Covenant of Mayors signatories and municipalities who wish to be part of the initiative.

  • Covenant Territorial Coordinators are decentralised authorities, such as regions, provinces or grouping of local authorities.
  • Covenant National Coordinators are national public bodies such as ministries or national energy agencies.
The list of Covenant Coordinators is available here.

What is the role of Covenant Coordinators?

The European Commission recognises Covenant Coordinators as important allies to support Covenant of Mayors signatories to meet their commitments and increase the impact of the Covenant.

Typical tasks of the Covenant Coordinators include:

  • Promote accession to the Covenant of Mayors.
  • Provide technical and strategic assistance to signatory municipalities for the development, implementation and monitoring of the action plans.
  • Provide financial support to signatories, either in the form of direct support (grants, subsidies, etc.) and technical support via allocating for instance human resources or dedicated offices or conducting a CO2 emission inventory and/or a climate risk assessment, as well as in preparing and implementing the action plan.
  • Support experience and knowledge sharing between (existing and potential) signatories.
  • Work in partnership with other Covenant National/Territorial Coordinators and Supporters to foster joint approaches.
  • Participate in the Covenant of Mayors activities and organize relevant events to promote the initiative.
  • Report regularly, and not less than every two years, to the Covenant of Mayors Office the activities carried out to support signatories and participate in the strategic implementation of the Covenant.

Covenant Coordinators’ participation in the initiative will be suspended by the Covenant of Mayors Office in case of non-compliance with the above-mentioned commitments.

In practice, how are the Covenant Coordinators involved in the initiative and what are the benefits?

The advantages of becoming a Covenant Coordinator are manifold:

  • Endorsement and recognition from the European Commission.
  • Large visibility on an international scale, notably through promotion of their actions on the Covenant website.
  • Networking, experience- and knowledge-sharing with European counterparts.
  • Scientific and technical feedback on tools and methodologies developed.
  • Participation in dedicated discussion groups, workshops and other experience-sharing platforms.
  • Consolidation of territorial development and strengthening of local and multilevel governance
In practice, as a Covenant Coordinator, you have access to the password-protected area called “MyCovenant” to share information and key data and exchange experiences.   Through MyCovenant, a Coordinator can:
  • Keep its profile but also the signatories’ associated profiles always up-to-date.
  • Keep track on signatories’ progress (e.g. action plan, monitoring).
  • Submit an 18-months extension of deadline for signatories’ action plans. Read How to request an extension of the deadline of the action plan?
  • Request an 18-months extension of the deadline for signatories to submit their monitoring reports.
  • Publicise their Good Practices (i.e. your key implemented actions) towards the Covenant community and beyond.
  • Upload and share useful resources in the Capacity-sharing Corner and participate in discussion groups.
  • Publish events in the agenda.
  • Network with the Covenant community (through the forums, webinars, events) and get inspired by their actions.

How to apply as a Coordinator?

If your administration is interested in becoming an official Covenant Coordinator, please follow these steps:

  • Fill in the registration form.
  • After confirmation of eligibility, the Coordinators Helpdesk will send you the commitment statement. You have to fill it in, sign it, and send it back to coordinators@eumayors.eu.
  • Upon reception of the duly filled-in and signed commitment statement, the Covenant of Mayors Office will create an online profile for your administration that will allow you to actively participate in the Covenant of Mayors community and help you better support your associated signatories.
For any question, please contact the Coordinators Helpdesk at coordinators@eumayors.eu.

How to associate signatories to your Coordinator’s profile?

Signatories can decide to associate their profiles to a Coordinator’s profile during the registration process.

Alternatively, signatories can be associated with a Coordinator’s profile by sending a written request to the helpdesk (info@eumayors.eu).

How to renew your commitments as a Covenant Coordinator?

If you have signed a commitment statement before 2015, there is no obligation to renew your commitment. However, your associated signatories should be encouraged to renew their commitments in order to upgrade their ambitions.

If you wish to renew your commitments, please follow the steps indicated in the section: How to apply as a Coordinator?

What is a Covenant Supporter?

Covenant Supporters are associations of local and regional authorities, networks, thematic local and regional agencies and not-for-profit organisations with the capacity to promote the Covenant of Mayors and to mobilise and support signatories in reaching the Covenant of Mayors objectives. They leverage on their advocacy, communication and networking activities to promote the Covenant of Mayors initiative and support the commitments of their signatories.

The list of Covenant Supporters can be found here.

What is the role of Covenant Supporters?

Being knowledgeable about the regulatory, legislative and financial framework under which they operate, Covenant Supporters are ideally placed to provide tailored advice to signatories and identify synergies with other initiatives. They can also provide technical expertise to Covenant signatories.

Tasks to be performed by a Covenant Supporter include:

  • Promoting the Covenant of Mayors initiative, mobilising existing and potential signatories (for example by adapting Covenant promotional materials to their national or regional contexts and disseminating those through newsletters, website, workshops, events).
  • Supporting and advising Covenant of Mayors signatories.
  • Facilitating exchanges and sharing knowledge, experiences, best practices, tools or resources relevant to Covenant signatories.
  • Partnering with other Covenant Supporters and National/Territorial Coordinators, signatories and stakeholders involved in the Covenant of Mayors-related policies to foster joint action and promote a coordinated approach.
  • Accompanying the activities of their supported signatories on sustainable energy and climate adaptation.
  • Participating in Covenant of Mayors activities, and identifying relevant events where the Covenant of Mayors could be promoted.
  • Regularly reporting to the Covenant of Mayors Office, and minimum every two years, on the activities carried out as part of the initiative, and participating in the strategic implementation of the Covenant.
 In case of non-compliance with the above-mentioned commitments, the Covenant of Mayors Office will suspend the Covenant Supporters’ participation in the initiative.

In practice, how are Covenant Supporters involved in the initiative and what are the benefits?

The advantages of becoming Covenant Supporter are manifold:

  • Endorsement and recognition from the European Commission.
  • Large visibility on an international scale, notably through promotion of their actions on the Covenant website.
  • Networking and experience- and knowledge-sharing with European counterparts.
  • Participation in dedicated discussion groups, workshops and other experience-sharing platforms.
  • Last but not least, consolidation of territorial development and strengthening of local governance.
In practice, as a Covenant Supporter your organisation has access to the password-protected platform called “MyCovenant”, to share information and key data with the whole Covenant community, and increase the visibility of your organisation.

Through MyCovenant, a Supporter can:
  • Keep its profile always up-to-date.
  • Publicise their Good Practices (i.e. your key implemented actions) towards the Covenant community and beyond.
  • Upload and share useful resources in the Capacity-sharing Corner, and participate in discussion groups.
  • Publish events in the agenda.
  • Network with the Covenant community (through forums, webinars, events) and get inspired by their actions.

How to apply as a Supporter?

If your organisation is interested in becoming an official Covenant Supporter, please follow these steps:

  • Fill in the registration here.
  • After confirmation of eligibility, you will receive a commitment statement. You have to fill it in, sign it and send it back to the Supporters Helpdesk (supporters@eumayors.eu).
  • Upon reception of the duly filled-in and signed commitment statement, the Covenant of Mayors Office will create an online profile for your organisation that will allow you to actively participate in the Covenant of Mayors community and help you better support your associated signatories.
For any question, please contact the Supporters Helpdesk at supporters@eumayors.eu.

How to renew your commitment as Supporter?

There is no obligation for the existing Covenant of Mayors Supporters to renew their commitment. The organisation will keep its status, and can decide if and when to renew its commitments to support signatories in achieving their 2030 targets, and develop their adaptation actions. You should however encourage your members and signatories in your area of operations to renew their commitments.


My Covenant

What is MyCovenant?

MyCovenant is an online platform accessible to Covenant signatories, Coordinators and Supporters for reporting on the initiative to the Covenant of Mayors Office (CoMO) and the European Commission’s Joint Research Centre. It includes the sections “My Strategy”, “My Inventories”, and “My Actions”, which are the core of the Covenant reporting and monitoring framework.

For more information on how to use MyCovenant for reporting purposes, please consult the reporting guidelines.

MyCovenant also includes a Capacity Sharing Corner that allows signatories to gain and share knowledge and exchange experience on climate adaptation and mitigation with the whole Covenant Community.

How to recover my username?

Please contact the helpdesk at info@eumayors.eu, indicating the name of the signatory and its country.

How to reset my password?

Please reset your password using the following link: https://mycovenant.eumayors.eu/user/sign-in/password-reset

Do not send your personal password to the helpdesk and do not reply to the message received by the platform with the credentials. Credentials messages should not be shared with the helpdesk. In case of any doubts or question, please contact the helpdesk at info@eumayors.eu.

Why can't I register the name of my local authority in MyCovenant?

Most probably because your local authority is already registered in MyCovenant. Please contact the helpdesk (info@eumayors.eu) to retrieve your credentials, indicating the name of your local authority and your country.

How to subscribe to or unsubscribe from the newsletter?

To manage your subscription, please enter MyCovenant, go to your Contact Profile (e.g. Mayors, Main Contact, Other) and deselect the subscription to the newsletter(s).


The Sustainable Energy & Climate Action Plan (SECAP)

What is a Sustainable Energy and Climate Action Plan?

The Sustainable Energy and Climate Action Plan is the key implementation tool for the Covenant signatories. The action plan defines mitigation target(s) and adaptation goal(s) and is based on a Baseline Emission Inventory and a Risk & Vulnerability Assessment, which provide an analysis of the current situation at a given moment. They serve as a basis for defining a comprehensive set of actions that signatories plan to undertake in order to reach the climate mitigation and adaptation goals, as well as alleviation of energy poverty.

Local authorities joining the Covenant of Mayors for Climate and Energy initiative commit to submitting an action plan within two years after formally signing up to the initiative.

What are the differences between SEAP and SECAP?

SEAP stands for Sustainable Energy Action Plan and is the implementation tool for signatories that joined the Covenant of Mayors before October 2015. The action plan aims to reduce GHG emissions by at least 20% by 2020.

SECAP stands for Sustainable Energy and Climate Action Plan and is the current implementation tool for signatories of the Covenant of Mayors. The action plan aims to reduce GHG emissions by at least 40% by 2030, adapt to the impacts of climate change and alleviate energy poverty.

Can pre-existing local climate and energy strategies and plans satisfy the requirements of the Covenant of Mayors?

Yes. Only when the existing strategies, policies and plans fulfil the minimal requirements set in the context of the Covenant of Mayors. They need to spell out the Covenant commitments (i.e. at least 40% reduction of GHG emissions by 2030, adapt to the impacts of climate change and alleviate energy poverty), and to include an emission inventory and a risk and vulnerability assessment. A compilation of several documents is also accepted. However, the information shall be reported in a concise and unified way in MyCovenant.

Where do I find guidance for the development of the action plan?

Please consult the Guidebook 'How to develop a Sustainable Energy and Climate Action Plan (SECAP)'.

Part 1 - The SECAP process, step-by-step towards low carbon and climate resilient cities by 2030
Part 2 - Baseline Emission Inventory(BEI) and Risk and Vulnerability Assessment (RVA)
Part 3 - Policies, key actions, good practices for mitigation and adaptation to climate change and Financing SECAP(s)


Browse and use the e-learning section available in the Capacity-sharing Corner of MyCovenant in 5 languages and watch the recordings of the Covenant webinars in our online Library.

How to submit the action plan?

You should submit your action plan online via the reporting platform MyCovenant. We ask you to report the information of your action plan document in a concise way. The information provided in MyCovenant must be in English.

For a valid submission, all mandatory fields must be filled in (indicated in green in the platform) and at least one action plan document (e.g. mitigation action plan/adaptation action plan/integrated mitigation and adaptation action plan) should be uploaded. This plan(s) need to be approved by the municipal council or an equivalent decision-making body. The upload of additional documents is optional. All documents should be uploaded in a PDF format, in the national language, unless an English translation is available. Moreover, you can decide to make public these documents by ticking on the box ‘make public’.

If you encounter problems during the submission of your action plan, please contact our Helpdesk at info@eumayors.eu.

For further information on the reporting and submission processes, please consult the Covenant reporting guidelines.

Why does my Reporting Corner have incomplete sections?

In the Reporting Corner, ‘My Overview’ indicates the status of completion of each reporting section using the following indicators: complete, incomplete and not applicable. If the system detects incomplete sections, it displays error notifications at the bottom of each section. Please carefully revise the reported information according to the Covenant reporting guidelines, complete the information indicated in green, save all information and click on “submit”.

If the problem persists, please contact our Helpdesk atinfo@eumayors.eu.

Can I upload the Excel file of the action plan?

No. The Excel file is for offline use only and is made available solely to facilitate the preparation of the action plan and its reporting in MyCovenant. You should transfer the data and information contained in this document to the Reporting Corner sections in order to submit your action plan.

I have already submitted an action plan (SEAP, with 2020 target), how do I submit the new action plan (SECAP, with 2030 targets)?

The information about your SECAP reported in MyCovenant supersedes the ones previously reported on your former SEAP (and archived when submitted). In practical terms, you shall overtype the sections of the Reporting Corner, save all data entered and click on submit/or resubmit.
Please also read:
How to submit the action plan?

What if a signatory fails to submit the action plan?

As described in the Covenant commitment document, a signatory will be suspended in case it fails to submit an action plan and a full monitoring report within the indicated deadlines. When a signatory is suspended, its profile on the Covenant of Mayors website will indicate the suspension. However, after submission of the action plan or the full monitoring report, the suspension will be cancelled.

Excerpt from the :
“Suspension in case of non-compliance
Signatories accept to be suspended from the initiative
 ‘subject to prior notice in writing by the Covenant of Mayors Office’ in the event of non-submission of the above-mentioned documents (i.e. Sustainable Energy and Climate Action Plan and Monitoring Reports) within the established deadlines. This procedure ensures transparency, robustness and fairness vis-à-vis other signatories who deliver on their commitments.”

How to request an extension of the deadline to submit the action plan?

You can request an extension of your deadline one time only. A 9-month extension is granted if circumstances, out of the local authority’ control, delay the submission of the action plan.
To request an extension of the deadline, signatories need to fill in the online delay request in MyCovenant providing a short justification. If you do not receive a confirmation email, please contact our Helpdesk at info@eumayors.eu.

An extension of 18 months can be granted to signatories supported by an official Covenant Territorial Coordinator (CTC). In this case, it’s the Covenant Coordinator who should request an extension for the signatory via its profile in MyCovenant.

My local authority was suspended, what do I need to do?

If your local authority has been suspended due to failing submitting the action plan and/or monitoring report within the deadlines, it is necessary to submit those documents to terminate the suspension. If you have recently renewed your commitments, your suspension will be cancelled once you have submitted the new action plan (SECAP).

When will my action plan be evaluated?

Your action plan will be evaluated indicatively between 6-9 months following the submission date. You will receive a feedback report elaborated by the European Commission’s Joint Research Centre. 

What is a grouped evaluation of action plans?

If a Covenant Coordinator is coordinating the action plans of its associated signatories, the European Commission’s Joint Research Centre (JRC) can carry out a grouped analysis to provide faster feedback. If your province/region has developed a common approach to assist signatories with their action plans, we kindly invite you to contact the JRC at jrc-com-technical-helpdesk@ec.europa.eu and coordinators@eumayors.eu.

Please consult our Quick Reference guide on grouped SECAP analysis.


My Inventories

What is the Baseline Emission Inventory?

The Baseline Emission Inventory (BEI) focuses on the activity sectors under the direct influence of the local authority to quantify the amount of GHG emitted due to energy consumption. The BEI is not meant to be exhaustive. It mainly focuses on the emissions from final energy consumption in the Covenant key sectors of activity . The BEI shows the emissions in the baseline year (the reference year for setting your target and plan development) in order to identify the actions necessary to reach the emission reduction target.

The Baseline Emission Inventory serves, along with the Risk and Vulnerability Assessment, as the starting point for the development of the action plan.

For detailed information on how to develop a Baseline Emission Inventory, consult Part 2 of the SECAP guidebook ‘Part II - Baseline Emission Inventory’.
For guidance on how to fill in the Baseline Emission Inventory section in MyCovenant, please refer to our Reporting guidelines.

What is the baseline year?

The baseline year is the year against which the emissions reduction target is compared. We invite signatories who would like to compare their emission reduction with the EU target to take 1990 as a baseline year. However, due to the difficulties to obtain sufficiently reliable data, we encourage signatories to choose the closest subsequent year for which comprehensive and reliable data exist. If possible, this baseline year should not be later than 2005, which is the year signatories most commonly use.

You will find the baseline years adopted by Covenant signatories here.

How many sectors do I need to complete in my Baseline Emission Inventory?

The Covenant key mitigation sectors are:
1. Municipal buildings, equipment/facilities;
2. Tertiary (non-municipal) buildings, equipment/facilities
3. Residential buildings
4. Transport.

A signatory should report data for at least data three out of these four key sectors in the Baseline Emission Inventory. Data for additional sectors can be reported.

Where to find data for the Baseline Emission Inventory?

To prepare their Baseline Emission Inventory, signatories can get support and find relevant data from Regional Emission Observatories or from their national authorities. They can also collect data using a bottom-up approach including data from energy bills, reaching out to energy providers, and by conducting surveys aimed to inhabitants and businesses, and calculating the amount of fuel sold for the transport sector. Signatories can also reach out to Covenant Coordinators and Local and Regional Energy Agencies that collect useful data for the local emissions inventories.
More details on how to collect data can be found in Part 2 - Baseline Emission Inventory(BEI) and Risk and Vulnerability Assessment (RVA).

What is a Risk and Vulnerability Assessment?

The Risk and Vulnerability Assessment (RVA) is an analysis of the relevant risks and vulnerabilities, by analysing climate hazards and assessing vulnerability (of sectors) that could be a threat or harm to people, property, livelihoods and the environment of which they depend. The assessment could address for instance risks related to floods, extreme temperatures and heat waves, droughts and water scarcity, storms and other extreme weather events, increased number or intensity of forest fires, sea level rise and coastal erosion.
More information is available in the guidebook here.

The Risk and Vulnerability Assessment serves, along with the Baseline Emission Inventory, as a starting point for the development of the action plan. It shall be included in your action plan and reported using the MyCovenant platform in the same stage as submitting the action plan (i.e. within 2 years of joining the initiative), while updated information shall be reported at the monitoring stage (i.e. using the monitoring template in MyCovenant).
The RVA identifies the most relevant climate hazards and vulnerable sectors. Optionally, adaptive capacity and vulnerable population groups could also be identified and assessed in this analysis.

For guidance on how to complete the Risk and Vulnerability Assessment in MyCovenant, please refer to our Reporting guidelines.

How many sectors do I need to report in the Risk and Vulnerability Assessment

The identification of vulnerable sectors where to increase the resilience of your territory highly depends on the local context. A solid and comprehensive climate adaptation strategy therefore involves mainstreaming adaptation into all aspects of municipal services. Potential vulnerable sectors pre-defined within the Covenant initiatives are buildings, transport, energy, water, waste, land use, agriculture, biodiversity, health, civil protection, tourism, education, ICT.
Please see Annex V of our Reporting guidelines for a detailed definition of each sector.

You should select at least one sector for each relevant climate hazard.

Which tool supports the Risk and Vulnerability Assessment?

The Urban Adaptation Support Tool developed by the European Environment Agency and the Covenant of Mayors - Europe Office provides step-by-step guidance for the entire adaptation cycle, and the Risk and Vulnerability Assessment (RVA). The tool furthermore provides support in making use of the RVA and translating findings into adaptation measures.

You can find the Urban Adaptation Support Tool here.


Joint Action Plan

What is a joint action plan?

A joint action plan is a plan carried out by a group of adjoining local authorities. The group defines a common long-term vision, prepares a Baseline Emission Inventory and a Risk and Vulnerability Assessment, and identifies a set of actions to be undertaken on the territories of the members of the group. Please note that each member of the group has to approve the action plan.

How to submit a joint action plan?

With “Option 1 – individual CO2 reduction commitment”, each signatory of the group individually commits to reducing CO2 emissions and for this reason, it is necessary to complete the action plan reporting for each individual members’ profiles. The action plan document to upload in MyCovenant is common for all signatories in the group, must clearly indicate the names of the local authorities and has to be approved by each municipal council.
Please consult our Quick Reference Guide on Joint Action Plans.

Joint action plans in OPTION 1 can contain both individual and shared measures. The impacts on energy savings, renewable energy production and CO2 emissions reduction corresponding to the joint measures is divided among each municipality adopting shared actions in their individual action plan templates.

With “Option 2 – shared CO2 reduction commitment”, the group of signatories collectively commits to reducing CO2 emissions. It is therefore necessary to complete one action plan submission for the entire group in its profile. The action plan document to upload in MyCovenant is common to all signatories in the group. The document must clearly indicate the names of the local authorities and has to be approved by each municipal council.
In this case, the emission reduction target is shared between the members of the group. The action plan can contain both individual and shared actions, and at least one shared action should be included.
The names of each local authority as well as their contribution to the plan must be clearly indicated in the action plan document.


Monitoring Report

What is a monitoring report? What are the deadlines?

Monitoring is a crucial part of any planning process. It aims at being acquainted on the progress achieved according to the mitigation and adaptation goals and targets, and plan for corrective actions if needed.

Covenant signatories regularly monitor their action plan by submitting:

  • every two years after the submission of their action plan, a monitoring report on the implementation status of their actions (light monitoring)
  • and, at least every four years, a monitoring report on emissions through a Monitoring Emissions Inventory (MEI) as well as on the implementation status of their actions (full monitoring).
Elaborating reference emissions inventories is of critical importance as they are the instruments to measure the impacts of the action plan.

Example:
You submit an action plan in 2016. You should submit a monitoring report on the status of actions by 2018, and a monitoring report with a MEI and an update on the status of your actions by 2020.

As this is a cycle with regular intervals, the monitoring reports are alternate to one another. This is an opportunity to provide updated information as well as to make adjustments to reach climate targets and goals. We encourage signatories to upload MEIs with smaller intervals, for example each year, if data is available.

Please note that in the full monitoring report, it is necessary to indicate at least 3 key adaptation actions and 1 energy poverty action, i.e. 4 years after the submission of your action plan.

You have the possibility to upload supporting documents. However, you should report the relevant information contained in these documents in a concise way in MyCovenant.

Please consult our Quick Reference Guide on Monitoring the Action Plan Implementation.
For further information, please consult the Covenant Reporting guidelines.

How to submit the monitoring report?

After logging into MyCovenant, go to the Monitoring Report row in the list of Reporting Templates. It is necessary to complete and, if applicable, adjust the content of the sections (fields in green are mandatory). Click on “submit” to officially submit your monitoring template. A preliminary checking system of the template will allow the detection of errors.

Please note that the monitoring report template has additional fields of information compared to the action plan template. Consult our Reporting guidelines to learn more.

You will not be able to submit a monitoring report without having submitted an action plan first.

It is possible to submit a monitoring report for the Sustainable Energy Action Plan?

Yes, but only if you have not submitted your 2030 action plan yet. In case you have already submitted a new action plan (e.g. SECAP), the monitoring report cycle follows the new action plan and new deadlines are calculated.

How often do I need to report a Monitoring Emission Inventory?

The minimum interval for the MEI is every 4 years. We invite signatories to report as many MEIs as they wish.

How to request an extension of the deadline for submitting a monitoring report?

You can request an extension of the deadline to submit a monitoring report one time only. Extensions are granted only for the monitoring report including a Monitoring Emission Inventory. A 9-month extension is granted if circumstances, out of the local authority’s control, delay the submission of the monitoring report.
To request an extension of the deadline, signatories need to complete the online delay request in MyCovenant providing a short justification. If you do not receive a confirmation email, please contact our Helpdesk at info@eumayors.eu.
An extension of 18 months is granted to signatories supported by an official Covenant Territorial Coordinator (CTC). In this case, it is the Covenant Coordinator who should request an extension for its associated signatory via its profile in MyCovenant.